Automatically react to events in TeamPanel and send messages to Discord or your own webhooks.

Automation

With automations, you notify your team as soon as something changes in TeamPanel — e.g. a new meeting, application, or to-do task. You can find them under Administration → Automation.

How it works

Each automation consists of:

Trigger – When should something happen? (e.g. member joined, to-do created, backup failed)
Conditions (optional) – Only run when certain criteria are met
Action – Send a message via Discord webhook, Discord embed/channel, or Custom Webhook (HTTP)

Create a new automation

Open Administration → Automation
Click + or New automation
Optionally choose a template (e.g. welcome message, new application, backup error, new to-do task)
Configure trigger, conditions, and action
Save

Permissions & limits

Management is typically a superadmin task. The number of automations and features such as custom webhooks or white-label (custom display name/avatar/color) depend on your plan.

Action types

Type	Description
Discord Webhook	Classic webhook URL to a channel
Discord Embed / Channel	Message as embed; channel can be selected via the bot
Custom Webhook	Any `http(s)` URL – e.g. for your own integrations

Common triggers

Members: joined, left, group changed
Meetings: created, date changed
Announcements: created
Applications: new, status changed, message
To-dos: created, updated, deleted, members assigned
Backups: successful / failed
Media: Media uploaded
and more events in the builder

For the full list of placeholders, see Placeholders for automations.

Media uploaded

The Media uploaded event (MEDIA_UPLOADED) fires for every upload to Media – in the dashboard and via the Media API (e.g. from your game server).

Placeholder	Content
`{mediaId}`	File ID
`{mediaFileName}`	File name
`{mediaMimeType}`	MIME type, e.g. `image/jpeg`
`{mediaSize}`	File size
`{mediaUrl}`	Public CDN link – empty for private files
`{mediaPublic}`	Whether the file is public
`{mediaFolder}`	Folder of the file
`{mediaTags}`	Tags of the file
`{mediaViaApi}`	Whether the upload came via the API
`{mediaCreatedAt}`	Upload time

The usual team and member placeholders (e.g. {teamName}, {username}) are available as well.

Use conditions to filter, e.g. mediaFolder equals evidence or mediaTags contains type:screenshot.

Example: post new screenshots to Discord

Choose the Media uploaded trigger
Conditions: mediaTags contains type:screenshot and mediaPublic is true
Action Discord Embed / Channel with e.g. the title New screenshot and the text {mediaFileName} – {mediaUrl}