Automation

With automations, you notify your team as soon as something changes in TeamPanel — e.g. a new meeting, application, or to-do task. You can find them under Administration → Automation.

How it works

Each automation consists of:

1. Trigger – When should something happen? (e.g. member joined, to-do created, backup failed)
2. Conditions (optional) – Only run when certain criteria are met
3. Action – Send a message via Discord webhook, Discord embed/channel, or Custom Webhook (HTTP)

Create a new automation

1. Open Administration → Automation
2. Click + or New automation
3. Optionally choose a template (e.g. welcome message, new application, backup error, new to-do task)
4. Configure trigger, conditions, and action
5. Save

Action types

Common triggers

• Members: joined, left, group changed
• Meetings: created, date changed
• Announcements: created
• Applications: new, status changed, message
• To-dos: created, updated, deleted, members assigned
• Backups: successful / failed
• and more events in the builder

For the full list of placeholders, see Placeholders for automations.

Create a webhook in Discord

1. Choose a Discord channel (e.g. team chat or a dedicated info channel)
2. Channel settings → Integrations → Webhooks → New Webhook
3. Copy the webhook URL and paste it into TeamPanel

Tips

• Use templates as a starting point and customize text/placeholders
• Conditions help you avoid spam (e.g. only certain groups)
• For API integrations, see also the Public API

See also

• Placeholders
• Discord Bot
• API & Developers